RecTrac

Start by planning your entire season in one place. Build your catalog of programs, set fees and age rules, and drop activities onto a visual calendar with drag-and‑drop tools. Clone last year’s line‑up, apply bulk edits to dates and prices, and attach custom forms, waivers, and residency checks to each offering. Define capacity and waitlist behavior, choose first‑come or lottery registration, and set staff-to-participant ratios for camps, leagues, and aquatics. For facilities, block maintenance windows, assign rental rates by room or field, set holiday exceptions, and add equipment and setup options so staff know exactly what to prepare on event day.

When you’re ready to open registration, launch the self‑service portal so residents and authorized users can enroll from any device. Families can create accounts, link dependents, upload proof of residency, and purchase memberships, passes, and punch cards in one checkout. Offer scholarships, discount codes, early‑bird pricing, and payment plans with automatic reminders. Waitlists notify the next person in line, and confirmation emails include rosters, maps, and what‑to‑bring lists. For rentals, customers browse live availability, request times, e‑sign agreements, and pay deposits online. On site, staff use mobile POS for concessions and merchandise, accept EMV/tap payments, scan barcodes for quick check‑ins, and print receipts or permits. more